Your Contacts List allows you to keep an address book that you can use to quickly add a recipient address to any envelope or label you want to create. You can also use it to add multiple contacts when creating envelopes and labels so you can print them in bulk.
You can add contacts manually or import an existing address book. You can also create groups for your contacts and export your contacts list to CSV.
To choose a contact when printing envelopes or labels, click the Ship To link to select from the list, or start typing in the Ship To field and our auto-complete feature will search your contacts as you type. If a match is found, select it to add the name and address.
Choose Print Postage from Contacts!
If you are in your Contacts list, you can select a contact or group of contacts and click Print Postage. Stamps.com will automatically add your selected contact(s) so you can then configure your stamps, envelopes, or labels.
To add a contact:
Online
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Go to the CONTACTS tab.
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Click + Add to add a new contact.
The Contact Details Panel will open.
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Enter the information for your new contact into the corresponding fields.
Your new contact is displayed in the Contacts grid. You can then sort in any way you need by clicking a column header.
PC Software
Once you have added your Contacts, you can use the available actions to Add another contact, Delete a contact, Print Postage, manage Groups of contacts, manage Cost Codes, and add a Ref # to a contact.
Stamps.com Online
Stamps.com PC software
You can import your contacts list from a CSV exported from another platform (like Outlook, for example) or a CSV you've created yourself.
During the import process, you'll be asked to map your CSV fields to the corresponding field in the Contacts page. Since each CSV can use different text in the header row, mapping is the process that tells our software where each piece of information from your CSV should go.
Whenever you create a new mapping, you can save it as a template for future use, so you don't have to go through the mapping process multiple times. See the section about Import Templates for more information on creating and using templates to import your contacts.
To import your contacts:
Online
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Go to CONTACTS.
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Click the Import icon
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This action opens the Import Contacts pop-up.
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Choose a CSV file to upload. Click Continue when prompted.
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Choose an import template OR map your CSV fields to the corresponding Stamps.com fields.
If this is your first time importing or you haven't saved an import template yet, you will not see the option to choose a template. Instead, you'll map your CSV columns to the corresponding fields in Stamps.com.
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(If you mapped your fields) Save the custom mapping by entering a template name. You can then use this template for future imports.
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(Optional) Select a group to add your imported contacts to and click Import.
If you do not wish to add to a group, leave the Group field blank and click Import.
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Choose to Allow or Skip any duplicate contacts (if any). Then, click Complete Import.
PC Software
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Go to Contacts and click Import.
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Follow the step-by-step instructions in the Address Import Wizard.
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Select your Import Template.
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Click Browse to select your CSV file.
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Choose how you want to import the contacts, and click Next.
The addresses will run through validation. This validation is separate from USPS Address Matching.
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(Optional) Preview the imported data if you so desire.
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Click Finish.
In many cases, the CSV you have for your contacts list will not exactly match the field names available in Stamps.com. Each address book application exports to its own unique format. To import contacts successfully into Stamps.com, you must map your CSV file's fields to ours.
You can create multiple import templates if needed.
When using Stamps.com online, you can save your custom mapping as a template to use again in the future.
After the field mapping step:
Enter a template name in the Save Template pop-up.
All saved templates are added to the Mapping Template drop-down menu so you can choose the template again in the future.
The Stamps.com PC software includes several preset mapping templates for CSV files exported from third-party software. When importing, you'll select the template that matches the platform you exported your list from. If you don't see yours in the list or if you need to customize the mapping, you can create your own.
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Click Tools in the main toolbar.
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Click Address Import Template Manager.
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Click Add.
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Select a CSV file to use as the template source.
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Select a field from your file by highlighting an entry from the list under 1.
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Select a field to map it to from the list under 2.
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Click Match Fields. At the very minimum, the following fields must be mapped in your template:
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Full Name and Company or First Name, Last Name
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Address
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City
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State
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ZIP
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Click Next.
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Assign a name to your new template.
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Click Finish. The template name will appear in the Address Import Template Manager.
If you need to send mail to certain groups of people or companies in your contacts regularly, adding these contacts to a group can help save you a lot of time. When doing this type of "mass mailing" you will then be able to select the group instead of adding each contact one at a time.
You can create as many groups as you need and add multiple contacts to multiple groups.
To create a group:
Online
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Go to CONTACTS.
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Click Groups in the action menu and choose Add/Edit Groups.
The Manage Groups pop-up will open.
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Click Add.
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Give the group a name and click Save.
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Repeat steps 3 and 4 to create as many groups as you need.
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Add contacts to your groups.
You have two ways to add a contact to a group.
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Multiple Contacts: Select all desired contacts in the Contacts list, then go to the Groups action menu and click Change Groups. In the Change Groups pop-up, select the group(s) you wish to add the selected contacts to. Save your changes.
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Individual Contacts: Select a contact. In the Contact details slide-out, select the group or groups you wish to add the contact to from the Groups drop-down.
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PC Software
You can export your contacts list to a CSV file at any time.
To export your contacts: