SCAN stands for Shipment Confirmation Acceptance Notice, which allows the USPS to accept all of your packages with one quick scan of a single bar code instead of scanning packages one at a time. A SCAN form is easy to prepare and a great time saver.
We suggest printing a SCAN form at the end of your working day after any shipping labels that won't be used have been refunded. Keep in mind that you cannot create a SCAN form for prior-day shipments. Best practice is to ensure you create your SCAN forms before 9pm local time.
To create a SCAN form:
Your mail carrier or Post Office clerk will scan the SCAN form with a hand-held barcode reader and all of your packages will be instantly accepted by the USPS. The SCAN form will be returned to you for your records.